Environmental Projects Coordinator Job Posting
Start Date: October 2019
Location: London, Ontario
The London Environmental Network (LEN) is a network of local environmentally focused non-profits and community groups. LEN works to strengthen these groups internally so they are better able to make positive change over the long term. LEN also works to raise the profile of the environmental non-profit sector so we attract more volunteers and supporters in growing a healthy, sustainable city.
LEN is also the host organization of Green Economy London, which is one of seven Green Economy Hubs across Ontario supporting networks of businesses to set and achieve sustainability targets. Together, we’re demonstrating a more sustainable economy is possible.
LEN is looking for a candidate with extensive experience with project management, coordinating events and managing communications. The candidate will be responsible for planning every aspect of the environmental events and must be well-organized and have strong attention to detail.
The Environmental Projects Coordinator will be responsible for curating the curriculum of our environmental education events. This includes coordinating 10-15 events per year including workshops, networking events, promotional displays and full day forums in London Ontario for the environmental sector. Typically, there will be 2-3 events per month, with approximately half of the events taking place on evenings and/or weekends.
This position is also responsible for planning the one day, Go Wild Grow Wild Green Expo (GWGWGE), which occurs annually in April and attracts over 3,000 attendees (which is our largest annual event). This event planning is supported by an external team.
The successful individual will work to develop strong local sponsor, media and partner relationships for these events - especially GWGWGE.
In addition to event responsibilities, the Coordinator will also be responsible for curating weekly communications on various platforms, including Facebook, Twitter and Instagram, as well as assisting with monthly member and follower e-newsletters.The position reports to the Executive Director of the London Environmental Network and will be supported by an Events & Marketing Committee and summer staff.
Duties include (but are not limited to):
Ongoing Environmental Project Logistics (35%)
- Organizing the educational curriculum for the annual series of workshops, forums and conferences
- Organizing and planning events, delegating planning details to volunteers and summer staff as necessary
- Projects status reports to the team and supervisor
- Local promotion (at events and online in advance)
- Booking and organizing the venues and speakers
- Managing the planning of the event layout and set up, managing payments of budgets of events, reviewing and recommendations regarding contracts
- Project management of all aspects of events (organizing, setting up, running the event and debrief of event)
- Recruiting and planning for volunteers
- Assisting the ED in developing funding requests for projects
Go Wild Grow Wild Green Expo Event Management (25%)
- Lead organizer for 2020 GWGWGE
- Coordinate meetings and monitor activities by GWGWGE partners including Carolinian Canada and the City of London
- Support securing event sponsors and managing budgets
- Managing exhibitor registration, booth layout, recruiting new vendors,
- Managing event day logistics, setup and take down logistics
- Supporting communications and promotion in advance of event on social media, newsletters and direct outreach
- Coordinates educational component of event including; booking live demonstrations, workshop speakers, coordinating workshop schedules and interactive activities.
- Posting weekly on LEN’s Facebook, Twitter and Instagram platforms
- Manage online advertising for Facebook & Instagram
- Supporting Green Economy London’s social media as possible
- Curating monthly e-newsletters for LEN members and LEN followers and internal member e-newsletter
- Creating and monitoring reports, surveys and evaluations for events and communications
- Generating an annual report with key findings, learnings and metrics for LEN events
Small but mighty is our trademark! If you are the successful candidate you will be working in a team of four and you would be working closely with our Executive Director to achieve both your personal goals and the organizational goals. We want you to succeed just as much as we want to benefit from your work at LEN.
We will strive to gain an understanding of each person’s career and personal aspirations as they relate to their work with LEN and do whatever we can to support these goals, including funds for approved professional development courses. Overall, we endeavour to provide a diverse, inclusive culture that promotes positive professional and social interactions with other like-minded individuals that leads to camaraderie and enhanced learning. Go team!
The ideal candidate will have experience in fundraising, event planning, communications, sponsorships, project management, a strong passion for sustainability and contributing to a healthy community. At least three years’ related work experience in a public- or client-facing role would be an asset. Degree or diploma in event planning, public relations, project management, communications, marketing, or other relevant field is an asset.
The successful candidate will have the following qualifications, traits and abilities:
- Project Management Skills: the ability to plan, strategize, set goals, develop work plans, work efficiently and track progress; strong ability to work independently; ability to multi-task and assist with multiple projects and initiatives; initiative to explore new ideas and create new opportunities; ability to make decisions and resolve problems.
- Communication Skills: excellent communication skills (oral and written); ability to deliver presentations; knowledge of effective communication tools and strategies to engage the public. Previous experience with using social media to promote an organization or business through social media posts and online advertising highly desired.
- Fundraising Skills: the ideal candidate will have experience fundraising (whether through events, sponsorship or grant writing) and a willingness to venture out to solicit funds from individuals, organizations and funders.
- Event Planning Skills: The ideal candidate will have experience planning events - big and small.
- Environmental Knowledge: current knowledge of key environmental issues. Continued interest in learning and expanding knowledge through professional development opportunities and personal initiative.
- Adaptability: Demonstrate a willingness to be flexible, versatile and adapt to a changing work environment while maintaining effectiveness and efficiency. Ability to learn new technologies and master new skills. Able to handle stress and multi-task.
- Technical Skills: excellent computer skills (Word, GSuite and Google Drive, Excel, Powerpoint, Social Media). Website development, ability to update website content, and graphic design are an asset.
- Transportation: Must have the ability to pick up supplies periodically and to travel to and from events - access to an automobile or other vehicle that can fit event equipment required.
- Some heavy lifting (~50 pounds) and strenuous activity involved to prepare for GWGWGE. Accommodations available if required.
This is a full-time contract position at the London Environmental Network. All planning and logistics will be completed using a combination of email, phone calls and in-person meetings so flexibility in schedule will be necessary. Evenings and weekend availability is also required.
Successful candidates must also be qualified for the position through EcoCanada, which is funding part of the salary. Please complete this pre-application and confirm in your cover letter you qualify for the funding.
Compensation: $19.25/hr for 35 hours/week for a 12 month contract (Start time flexible - but aiming for early October 2019). LEN offers a monthly bus pass as well if the candidate is interested.
All interested parties are to submit a resume and cover letter to Skylar Franke, Executive Director of the London Environmental Network via email – email@example.com. While we thank all applicants, only those invited for an interview will be contacted. Please use “Environmental Projects Coordinator Application” as the subject line
If you are interested, please apply as soon as possible. Interviews will begin September 26th and will continue until a candidate is selected.